Office/Finance Manager

Role: OFFICE/FINANCE MANAGER

Purpose: TKG is a 100% First Nation owned business with +$3M of annual revenue established to create community-based entities and resources to service their own communities and better their socio-economic status. The TKG Office/Finance Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory control, delegating various tasks and directly assisting Company executives. The Office/Finance Manager will plan and execute a wide range of duties related to the overall TKG office, financial and human resource management, hiring/onboarding processes, internal company events, and day-to-day office management.

 

Authority

 

Hours: 40hrs / week

 

Resources Needed: 

  • Management decisions with respect to TKG operations and staffing.
  • Expenditure approval to $5,000, within approved budget.
  • In conjunction with General Manager, hiring and termination of TKG LP of support staff.

 

Responsibility

 

  1. Management

     

      1. Development of organizational procedures and systems for office personnel, including filing, billing, accounts payable / receivable and communication with our accountant for monthly financial reconciliation.
      2. Remaining up to date on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing industry publications.
      3. Improvement of employee and client retention rates through active communication and problem-solving efforts.

     

  2. Financial Management

     

      1. Maintain the general ledger by posting financial transactions, establishing accounts, preparing interim financial reports, and reporting on operational activities to management.
      2. Responsible for all A/P, A/R, Payroll, G/L entries including month and year-end activities.
      3. Working in close relation with the TKG group of companies.
      4. Accounts Payable – entering and maintaining accurate supplier records, processing payments per applicable schedules, and cultivating positive relationships with suppliers including negotiation for the best rates to generate cost savings.
      5. Preparing and filing HST and other regulatory reports as required. (Monthly and annually).
      6. Maintaining the physical and digital office records including the filing of invoices and receipts.
      7. Performing other accounting and administrative duties as requested.
      8. Accounts Receivable – managing and collecting payments on overdue client invoices, ensuring accounts comply with internal credit and collection policies, and reporting on bad debts.
      9. Liaising with external accountants and providing accurate and verifiable data to assist with the preparation of annual financial statements.

     

  3. Human Resources

     

    1. Handling employment-related inquiries from applicants, employees, and supervisors, referring complex and / or sensitive matters to the appropriate staff.
    2. Reviewing company health and safety policies.
    3. Ensuring top performance of office staff by providing them with adequate coaching and guidance and assisting team leads in organization of check-ins and performance reviews, when necessary.
    4. Management of HRIS, Payroll, Benefits, and RRSP/GRSP software, including enrollment of employees upon eligibility and cyclic maintenance of each employee’s file.
    5. Responsibility of recruiting staff, temps, and co-ops for the office and providing onboarding and training including health and safety training.
    6. Maintaining employee time-off requests and balances, vacation pay entitlements, and administration of the benefit plan.
    7. Payroll – reviewing and approving timesheets and processing bi-weekly payroll including G/L postings and reconciliation reports.
    8. Onboarding of new staff.

     

  4. Operations

     

    1. Involvement in operations of our various organizational opportunities and assisting in completion of periodic financial reports.

     

 

Accountability

 

  • Accountable to the General Manager of TKG for the performance of the administration of TKG.
  • Office and corresponding office staff.

 

Skills and Qualifications

 

  • Degree or diploma in Business or similar an asset.
  • Minimum five years' experience in a similar role.
  • Thorough knowledge of accounting principles and procedures.
  • Experience with creating financial statements.
  • Experience with general ledger functions and the month-end/year end close process.
  • Excellent accounting software and administration skills.
  • Knowledge of Microsoft Word, Excel, and Outlook.
  • Exceptionally strong organizational skills and attention to detail.
  • Solutions-oriented creative problem-solving skills.
  • Excellent verbal, written and interpersonal communication skills.
  • Confident managing multiple tasks in a detailed and organized manner.
  • Ability to meet tight deadlines.
  • Ability to communicate in Ojibway or Oji-Cree is an asset.
  • Previous experience working with First Nation people is an asset.